VOICE Local Meeting Planning Tips

VOICE Local Meeting Planning Tips

Continuing education meetings sponsored by SNM chapters, local groups or hospitals are held all over the country. Here are some important tips for those of you who are new to planning a meeting and applying for VOICE credit.

Tip 1: Evaluate the Educational Need / Select a Topic
There are several resources one can use to determine the educational need of a given audience such as self-evaluation, participant evaluations, hospital/institution records, and patient records. In addition, an educational activity might be considered necessary as new procedures, radiopharmaceuticals or equipment are developed.

Tip 2: Determine Your Audience / Assess Learning Needs
Should this activity be designed for technologists, physicians, other health care professionals, or a combination of disciplines? Not only will you want to determine the audience, but you'll also want to keep in mind how the audience can best learn the information. Should the activity be delivered as a large face-to-face meeting or would it be more effective as a small group discussion? Is your audience made up of auditory, visual, or kinetic learners? Depending on your answer, you'll want to design the educational activity in such a way that it offers information to cover the learners' learning styles.

Tip 3: Define Learning Objectives
Learning objectives are statements that specify what learners will know or be able to do as result of a learning activity. They should flow out of the needs assessment. Learning objectives should describe the knowledge, skills or attitude needed to fulfill the desired outcome.

Tip 4: Select a Speaker
Qualified presenters include program planners and administrator as well as those who teach. Some organizations use specific criteria for selecting faculty and trainers. Others are less specific. Some key criteria include: command of subject matter, organization, willingness to teach, effective interpersonal skills, effective listening skills, willingness to improve.

Tip 5: Obtain Financial Support
Some suggested sources are registration fees, educational grants from industry, hospital or institutional support, and local businesses.

Tip 6: Marketing and Advertisement
Some activities have low attendance due to lack of advertising. Be sure to establish a marketing plan well in advance. Your plan should include several strategies such as flyers, fax campaigns, chapter newsletters, and email announcements. Don't forget the very effective - WORD OF MOUTH!

Tip 7: Apply for VOICE Credit
Your completed VOICE application must be received in the SNM Office four weeks before the continuing education activity. Allowing at least four weeks (longer for enduring materials such as videos, CD-ROMs, and written self-study activities) will ensure that you receive a credit designation letter and VOICE credit reporting forms within a week of your program. To obtain a VOICE application please contact the Education Department:  Downloadable applications are available below.

Related Items