SNMMI 2014 Mid-Winter Meeting JUNE 7-11, 2014  |  ST. LOUIS, MISSOURI
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The SNMMI 2014 Annual Meeting has concluded.

Please make plans to attend the 2015 Annual Meeting to be held June 6-10 in Baltimore, MD.

2014 AM - Media

Media


Guidelines for Media Covering SNMMI's 2014 Annual Meeting 

SNMMI's 2014 Annual Meeting will take place June 7-11, 2014, at the St. Louis Convention Centre in St. Louis, Missouri.

SNMMI is an international scientific and professional organization of more than 18,000 physicians, technologists, physicists, chemists, and radiopharmacists dedicated to improving health care by advancing molecular imaging and therapy. 

Each year, SNMMI hosts a meeting that draws thousands of nuclear medicine and molecular imaging professionals from around the world. The meeting features more than 1,800 scientific papers and posters submitted by scientists, physicians, pharmacists and technologists in the molecular imaging and nuclear medicine fields. In addition, more than 150 manufacturers attend the meeting to showcase and demonstrate the most technologically advanced molecular imaging and nuclear medicine equipment. The SNMMI Annual Meeting provides numerous news opportunities for the media, ranging from scientific and health care summary presentations to a press conference to poster sessions and technical exhibits.

Media Eligibility

Registration for the SNMMI Annual Meeting is complimentary for members of the media who plan to cover the Annual Meeting or press event. SNMMI press credentials are available to full-time editorial staff reporters employed by a trade publication, news outlet (newspaper, radio, TV, etc.) or online publication.

Complimentary media credentials are also available for freelance writers or contributing editors if they are covering the meeting or press conference for a specific publication. Freelance writers must produce a letter of assignment. Business cards will not be accepted in lieu of a letter of assignment.

Representatives of organizations producing publications, audio or videotapes or other electronic media intended for marketing, advertising or public relations purposes will not be granted media registration. Representatives from these types of organizations must register as paid attendees.

Working press may not also register as exhibitors. 

Conditions

Media registration provides access to all open SNMMI sessions, press briefings and the exhibit hall during the Annual Meeting. An SNMMI staff member will escort camera crews filming in areas of the meeting site other than in the press office or press conference facilities (such as in the exhibit hall). All press who wish to film should check in at the SNMMI press office on-site and ask for an escort.

Advance Registration

Members of the media interested in attending and/or covering SNMMI's 2014 Annual Meeting should contact Kimberly Brown or at (703) 652-6773. Media representatives will receive a confirmation email after registering. Reporters may pick up their press credentials and registration materials from the SNMMI press office during posted hours.

On-Site Media Registration

Media representatives registering on-site must do so at the main registration desk. Press credentials and registration materials will be available on-site in the SNMMI press office in Room 261.

Embargoed Materials

SNMMI supplies prepublication copies of abstracts presented at our Annual Meeting, as well as images, interviews and other support materials, to qualified members of the media who agree to abide by the embargo date set forth by SNMMI. All materials related to presentations that are highlighted at the press conference at the Annual Meeting are embargoed until the date and time set forth by SNMMI. Scientific paper and poster presentations not highlighted in the press conference or in a press release at the Annual Meeting are embargoed until the date and time of the scientific presentation.

For a full copy of SNMMI embargo guidelines, please contact Kimberly Brown.

Use of Audio Recording Equipment

Media may not affix taping devices to the speaker, lectern, speaker's table, microphone or any other power source during the scientific or plenary presentations. Audio recordings are to be used for reportorial notes only.

Scientific Papers and Visuals

In order to help maintain eligibility for peer-reviewed journal publication, scientific papers may not be available to media. Journalists who want to use slides, graphs and other visuals to illustrate coverage must have the presenter's permission. Press office staff will assist in obtaining permission.

Interview Area

SNMMI's press conference room, Room 262, will be available for media to conduct private interviews. Broadcast media can reserve the room for radio or television interviews through press office staff. The room/studio is not soundproof.

Telephone/Modem Availability

A telephone will be provided in the press office for incoming calls only. A credit card or calling card is required for placing outbound calls.

Electronic Equipment/Power Source

Media using video cameras, lights, audio recording equipment, computers or any other electronic equipment must provide their own battery-operated power source. Media cannot plug into the convention center's power system.

Video/Photo Regulations

Television and video crews and still photographers must be accompanied by a press office representative when shooting in the convention center. Shooting schedules should be emailed to Kimberly Brown prior to the meeting, if possible, to ensure press office staff availability.

Scientific Presentations/Plenary Sessions

As a courtesy to presenters, television and video crews and photographers must obtain permission of the speaker and moderator before filming presentations. Television and video crews may not use artificial lights during presentations. Lights may be used only before the session begins or after it concludes. Flash photography is not allowed during scientific presentations or plenary sessions.

Poster Hall

Camera crews and photographers are asked not to interrupt physicians, technologists and others who are studying posters. Interviews may be conducted in the lounge areas or press office. Photography of the poster hall area must be scheduled through the press office.

Exhibit Hall

Exhibits cannot be videotaped or photographed without the express advance consent of the exhibitor. Camera crews must be accompanied by a press office staff representative and must not enter or walk through the exhibit area with cameras rolling.

Exhibitor Press Releases

Press releases from exhibiting companies will be available as the Annual Meeting draws closer.

Press Conference

Reporters are invited to attend SNMMI's press conference, at which significant scientific research will be presented and issues that affect patients and health care discussed by SNMMI leadership. One-on-one interviews can be arranged with press conference participants or study authors. Arrangements can be made by calling Kimberly Brown at 703.652.6773 in advance of the meeting of by visiting the press office during the meeting.

Exhibitor Media Information

SNMMI makes the press office, Room 261, available as a courtesy to technical exhibitors. Exhibitors may arrange to hold interviews with members of the press in the press office during posted hours. Any exhibitors wishing to hold interviews should call Kimberly Brown at SNMMI at 703.652.6773 prior to the meeting or visit the press office on-site.

SNMMI is not responsible for promoting or scheduling third-party interviews. SNMMI rules prohibit press conferences on the exhibit floor or at hotels or other locations away from the Annual Meeting site. Press representatives invited to such events are asked to notify SNMMI press office staff.

As a convenience for journalists, press releases and other information from exhibitors will be displayed in the press office. It is inappropriate to provide any exhibitor with the news material of other exhibitors. Exhibitor representatives are not permitted in the press office unless accompanied by a journalist who intends to conduct an interview. Any exhibitor that wishes to disseminate information should bring printed materials to SNMMI press office staff to display the information.

SNMMI advises press representatives that it neither reviews for accuracy nor endorses news materials or news conferences sponsored by exhibitors.

Press Office Location

SNMMI's press office, Room 261, includes a work area, news conference room (also available for interviews), wireless and LAN Internet connections and food service. The phone number of the SNMMI 2014 Annual Meeting press office is 314.342.5488.

Press Office Hours

Saturday, June 7: 2 p.m. – 6 p.m.
Sunday, June 8: 8 a.m. – 5:30 p.m.
Monday, June 9: 10 a.m. – 5:30 p.m.
Tuesday, June 10: 8 a.m. – 5:30 p.m.

Contact

Kimberly Brown
SNMMI Associate Director, Public Relations
Tel: 703.652.6773
Fax: .703.708.9018
Email: kbrown@snmmi.org